Choosing between Entrata and Yardi often comes down to budget. This guide breaks down the real cost of each platform -- including base fees, per-unit charges, and hidden costs -- so you can make a financially sound decision.
Quick Overview
| Factor | Entrata | Yardi |
|---|---|---|
| Best For | Mid-to-large portfolios | Small-to-mid portfolios |
| Pricing | Competitive | Competitive |
| Mobile App | Yes | Yes |
| Free Trial | Available | Available |
| Support | Chat + Email | Phone + Email |
| API Access | Yes | Yes |
Entrata Pricing Strengths
Learn more: Entrata vs Yardi for Large Pm Companies: In-Depth Enterprise Pm Software Comparison
Entrata has built a strong reputation in the enterprise PM software space. Here is where it stands out:
- Transparent pricing tiers that scale predictably with portfolio size
- No long-term contract lock-in on standard plans
- Free trial or demo available to evaluate before committing
- Bundled features reduce need for third-party add-ons
Yardi Pricing Strengths
Yardi brings its own set of advantages to the table for enterprise PM software professionals:
- Competitive entry-level pricing for smaller portfolios
- Flexible per-unit pricing models for variable-size portfolios
- Lower upfront implementation costs
- Volume discounts available for larger accounts
Key Differences
Learn more: Entrata vs Yardi for Large Pm Companies: In-Depth Enterprise Pm Software Comparison
The biggest pricing difference between Entrata and Yardi lies in how costs scale. Entrata typically uses a tiered model with bundled features, while Yardi often charges on a per-unit or a la carte basis. Depending on your portfolio size and feature needs, one model will almost certainly save you money over the other.
Research shows Forbes reports 72% of property managers now use dedicated software.
When evaluating Entrata vs Yardi, consider these decision factors:
- Portfolio size: The right fit changes significantly depending on how many units you manage
- Budget: Total cost of ownership including implementation, training, and ongoing fees
- Team size: Solo landlords vs. multi-person property management teams have different needs
- Growth plans: Where you are today vs. where you expect to be in 2-3 years
Who Should Choose Entrata?
Larger operators benefit from Entrata bundled pricing, where per-unit costs drop significantly at scale.
Entrata is the stronger choice if you need:
- Advanced reporting across multiple properties or ownership entities
- Enterprise-level integrations with your existing tech stack
- A platform with a proven track record at scale in the enterprise PM software market
- Dedicated customer success support for complex implementations
Who Should Choose Yardi?
Yardi entry-level pricing is more accessible for portfolios under 50 units, making it the go-to choice for smaller landlords on tight budgets.
Yardi is the better fit if you need:
- A faster path to value with minimal setup time
- More straightforward pricing without enterprise-tier commitments
- A platform tailored to independent landlords or growing property managers
- Strong peer community support and accessible self-service resources
Bottom Line
Price alone should not drive your decision, but understanding total cost of ownership -- including implementation, training, and ongoing fees -- is essential. Request quotes from both Entrata and Yardi with your specific portfolio size before deciding.
Both Entrata and Yardi are legitimate contenders in the enterprise PM software space. The best choice is the one that matches your current operation and supports where you are headed. Take advantage of free trials, speak with current customers if possible, and do not make a rushed decision on software you will rely on daily.
The True Cost Comparison: In-House Admin vs. a PropertyManagementBiz VA
Managing Entrata or Yardi in-house means every administrative task falls on your team. Here is how the numbers compare when you bring in a dedicated VA instead:
| Factor | In-House Admin | PropertyManagementBiz VA |
|---|---|---|
| Monthly cost | $3,500-$5,500 | $1,200-$2,000 |
| Annual cost | $42,000-$66,000 | $14,400-$24,000 |
| Ramp time | 4-8 weeks | 48-hour match |
| Contract terms | Employment contract | No long-term commitment |
| Software training | You arrange it | Pre-trained in major PM platforms |
| Scalability | Hire again to grow | Add capacity without new headcount |
The math is straightforward. A trained VA handles the same daily software workflows at roughly one-third the cost, with no benefits overhead and no lengthy onboarding cycle.
How a PropertyManagementBiz VA Maximizes Your Software Investment
Choosing between Entrata and Yardi is one decision. Getting full value from whichever you pick is another challenge entirely.
A dedicated property management VA handles the daily workload your software requires:
- Entering new lease agreements and updating tenant records in real time
- Processing maintenance requests and tracking resolution status through to completion
- Running monthly owner reports and distributing statements on schedule
- Following up on late payments and logging all tenant communications
- Coordinating vendor invoices and reconciling payment records each month
The outcome: Your chosen platform runs at full capacity, response times improve, and you reclaim 12-15 hours per week for business development and owner relationships.
PropertyManagementBiz matches property managers with dedicated VAs within 48 hours. Every VA is pre-trained in AppFolio, Buildium, and Rent Manager. No long-term contracts. No benefits overhead. Trained capacity that scales with your door count.
💡 Did you know? Property managers who delegate software-heavy admin tasks to a trained VA report reclaiming an average of 12-15 hours per week for higher-value work.
Get a Free Consultation to match with a VA ready to work in your platform from day one.
Frequently Asked Questions
Is Entrata or Yardi better for property managers?
The best choice depends on your portfolio size and workflow. Entrata typically suits larger operations needing deep reporting and complex integrations. Yardi is often preferred for faster onboarding and a shorter learning curve. Request demos from both and speak with users at your portfolio scale before deciding.
What are the main differences between Entrata and Yardi?
Entrata and Yardi differ in pricing model, implementation complexity, and feature depth. Entrata offers more customization and integration options for complex portfolios. Yardi is generally more accessible for smaller teams or operators who prioritize simplicity. Evaluate both against your current workflow and three-year growth plan.
Can a virtual assistant manage Entrata or Yardi for my property management company?
Yes. A property management VA pre-trained in major platforms handles daily data entry, tenant communications, and reporting in either system. This frees you to focus on portfolio growth instead of software administration tasks that do not require your direct attention.
Which platform is easier to implement: Entrata or Yardi?
Yardi typically requires a shorter setup timeline, often 1-2 weeks, compared to Entrata which may need 4-8 weeks for full deployment. Your team's technical capacity, urgency, and available internal bandwidth should guide the decision.
Compare more enterprise PM software tools at PropertyManagementBiz.com